Submitting Original Documents to Port Health during the COVID-19 Outbreak

Updated: 28/02/2021

As you are aware Port Health require submission of original documents for imports of the following:

  • Products of Animal Origin
  • High Risk Food and Feed Not of Animal Origin
  • Wild caught fishery products requiring catch certificates
  • Plastic kitchenware from China and Hong Kong
  • Organic food and feed

There have been some easements put in place during the COVID-19 outbreak however as we continue to return to ‘normal’ working life we need to update the requirements.

From 1st August 2020 we will require the following to be submitted to us:

Category

 

Paperwork required
Products of Animal Origin CVED

Original signed CVED

Note:

·         We will no longer accept unsigned CVEDs.

·         CVEDs must be signed by the person completing the CVED on TRACES and named on the CVED

Health Certificate

Original health certificate.

If due to COVID issues in the country of origin the original certificate is not available at the time of import then there are two easements at present:

If the certificate was produced on TRACES-NT then we will accept the certificate shown on TNT.

If the certificate was not produced on TRACES-NT, we will accept a colour copy of the certificate emailed directly from the third country competent authority to edocs@scpha.gov.uk with the container number included in the email heading.

If it is necessary for you to use one of these easements you will need to provide with the CHED-P a request to release on copy documents. The request must include information as to the whereabouts of the original certificate and a guarantee that the original will be submitted without delay as soon as it is received.

Please note that these easements may be withdrawn at any time.

Commercial documents

Copy commercial documents (bill of lading, invoice, packing list)

High Risk Food and Feed not of Animal Origin CHED-D

Original signed CHED-D

Note:

·         We will no longer accept unsigned CHED-Ds.

·         CHED-Ds must be signed by the person completing the CHED-D on IPAFFS and named on the CHED-D.

Health Certificate and Test Report (when required for the product being imported)

Original certificate and original test report (when required).

If due to COVID issues in the country of origin the original certificate is not available at the time of import then we will accept a colour copy of the certificate emailed directly from the third country competent authority to edocs@scpha.gov.uk with the container number included in the email heading

If it is necessary for you to use this easement you will need to provide with the CHED-D a request to release on copy documents.

The request must include information as to the whereabouts of the original certificate and test report and a guarantee that the originals will be submitted without delay as soon as they are received.

Please note that these easements may be withdrawn at any time.

Commercial documents

Copy commercial documents (bill of lading, invoice, packing list)

Wild caught fishery products requiring catch certificates Catch certificateOriginal catch certificate(s) with the importer’s declaration completed.

This applies when the fishery products are exported from the same country as the flag state of the vessel that caught the fish

And/Or

Original processing statement with copy catch certificate(s) with the importer’s declaration completed.

This applies when the fishery products are processed in a different country to the flag state of the vessel that caught the fish.

If there are multiple catch certificates then an original signed multiple catch certificate summary document can be submitted with the above documents, so that you don’t have to sign the importer’s declaration on every catch certificate.

Commercial documents

Copy commercial documents (bill of lading, invoice, packing list)

Plastic Kitchenware from China and Hong Kong PDD

Original signed PDD

Note:

·         We will no longer accept unsigned PDDs.

·         PDDs must be signed by the importer

Test report(s)

Test report(s) – can be copy documents

Commercial documents

Copy commercial documents (bill of lading, invoice, packing list)

Organic Food and Feed Organic Certificate of Inspection (CoI)Please see our website updates of 15th January 2021 and 7th December 2020.

Commercial documents

Copy commercial documents (bill of lading, invoice, packing list)