calculating the charges

Port Health inspection charges are calculated annually on a cost recovery basis.  

This means that the charges represent the cost of overheads plus third party costs, including staff office space and other equipment plus the cost of any materials needed. 

For many products the cost of the sample varies depending on size and the nature of the analysis. 

Samples that appear unsatisfactory will be subject to confirmatory testing to establish exact levels which will increase the cost. 

The retained EU Regulations (Regulation (EU) 2017/625, known as OCR) as amended by “Official Control (Animal, Feed and Food, Plant Health) (Amendment) (EU Exit) Regulations 2020 (SI 2020/1481)” set out the requirements for the application of fees and charges.


Under the legislation, authorities must have access to enough revenue to carry out the necessary checks. SCPHA structure their charging regime based on assessments from the current year and projection estimates and adjust charges on an annual basis to ensure the fees reflect full cost recovery over the longer term.

Annex IV Chapter I of the Regulation (EU) 2017/625 as amended by SI 2020/1481 sets the minimum level of charges authorities can make for Official Border Controls on animal products. However, the minimum charges do not prevent authorities from any uplift to reflect local circumstances. SCPHA has not increased its charges since 2019 and we postponed changes to our charges for Official Border Controls on animal products from 1st January 2021 until April 2021, however it has been necessary to apply a limited increase to our charges for 2021/22. As of April 2021, SCPHA charges will increase by an average of 1.6% 

We continually monitor our activities to check that we are providing a good service to our stakeholders. We continue to develop new ways of working to streamline our service delivery by reviewing our working practices and adopting IT and mobile working solutions. It is anticipated that this will ensure that our operating costs, and hence charges, are kept to a minimum in the future.

Online payments can be made here.


Charges for POAO imports are based on the gross weight of the product rounded up to the next full tonne.

There are two levels of charge, a standard charge which applies to the majority imported products and one that applies to those from New Zealand, which is reduced to reflect the lower amount of work that we carry out in respect of these imports as a result of an Equivalence Agreement between the EC and New Zealand.

The charges are calculated annually based on the exchange rate between sterling and the ECU.

The charges are:-

All imported products


Consignments up to 6 tonnes are subject to a minimum charge of


Additional tonnage between 7 – 46 tonnes @

£8.64 per tonne

For consignments over 46 tonnes the maximum charge is


For products which transit through the community


Minimum fee of


Increasing by, per quarter of an hour for every member of staff involved in the controls


All products of Animal Origin from New Zealand


Consignments up to 6 tonnes are subject to a minimum charge of


Additional tonnage between 7 – 46 tonnes @

£6.60 per tonne

For consignments over 46 tonnes the maximum charge is


Other Administration charges for CVED’s 

For photocopying documents £1.00 per copy made by SCPHA staff.

Additional charges for statutory sampling will be made as required.




Document Check


Sampling – Less than 10 sub samples

£74.68 + analytical cost

Sampling – 10-59 sub samples

£101.09 + analytical cost

Sampling – 60 or more sub samples

£136.65 + analytical cost

A sub sample is the number of units that the legislation requires to be sampled to make up a sample that is representative of the whole consignment. Some contaminants, like aflatoxin, are not usually evenly spread throughout the consignment and a large number of incremental samples are required by the legislation. These samples take longer, so the charge is higher.

Non-compliant consignment




Products of animal origin

There is no additional charge for the document check over and above the CVED charge that applies, however there is an additional charge for sampled consignments, where the cost of analysis is £165 and the cost to transport the sample to the laboratory is £32.25 (per container).

Total cost for a sampled POAO £197.25

Food and feed not of animal origin

Documentary check

£54.86 per CHED-D/ Declaration.

Sampled NAO consignment

Where a consignment is sampled there are additional charges:-


Identity check and sampling transportation


Analysis (Note cost is now dependant on lab analysis and associated costs, which are recharged at cost rate)




Non-compliant consignment





Document Check (CHED-D Document check fee)


Sampling (exc. analysis)


Analytical Cost*


Total Sampling and Analysis


*Note cost is now dependant on lab analysis and costs, which are now recharged at cost rate

Non-compliant consignment



Document Check

Due to the additional work in checking and handling multiple documents charges have been introduced based on the number of analytical certificates that accompany the Declaration. The sliding scale of charges will be applied.

Number of Analytical Certificates










Identity, physical checks and sampling

The cost of carrying out the identity, physical check and sampling is £70.87

Analytical cost* £513.71 (note: costs are dependant on lab and are recharged at cost rate)

Where testing of nylon utensils gives a Primary Aromatic Amine migration of above 0.01 mg/kg further confirmatory analysis to determine the specific amines which have migrated will be required to establish non-compliance. An additional £214.53* will be payable for such a test.

Non-compliant consignment – £120.65


A Declaration accompanied by 13 analytical certificates is submitted. It is not selected for further checks so only the documentary check charge applies – this is £86.36 as the documentation falls in the 11 – 20 certificate category.

A Declaration accompanied by 8 analytical certificates is selected for additional identity, physical and sampling checks. The following charges would apply.

Documentary check


(11-20 certificates)

Identity, physical check and sampling





*Analytical costs are set by labs and charged at cost


The following charges apply, and will be applied on a per consignment per country basis.

A consignment will be determined as goods covered by a distinct set of documentation e.g. where there is more than one processing statement in the IUU documentation (particularly where it pairs with a CVED), it is likely to be processed and charged separately.

For low risk consignments £23.88 per flag state country. 

Imports coming directly from the following flag states are currently defined as low risk:

  • EEA/EFTA country (Norway, Iceland, Faroe Islands).
  • Country with a bilateral agreement with the EU for IUU purposes (USA, Canada, New Zealand), e.g. fish caught by a US fishing vessel and processed in a US approved establishment.

For high risk consignments £47.24 per flag state country.  

The following imports are currently defined as high risk:

  • fish caught by other third country fishing vessel,
  • fish from EU/bilateral/EEA/EFTA countries that have been processed in a third country (indirectly imported), e.g. fish caught by a US fishing vessel and processed in a Vietnamese approved establishment.  (Fish caught by a vessel registered to an EU/EFTA/bilateral country and subsequently processed in another third country loses its low risk status and is charged at the higher rate.)

Due to the additional work in checking documents from more than one country and checking and handling multiple documents additional charges have been introduced.

The appropriate checking fee of £23.58 or £47.24 is applied for each country that certification is received from. In addition where multiple certificates are submitted to accompany a consignment a sliding scale of charges will be applied:

Number of Certificates

Charge per High Risk country

Charge per low Risk country













The number of certificates are counted per country to reflect the amount of work incurred in checking the certification.

Intervention Charges

Charges for consignments requiring verification/ movement control intervention or non-conforming consignments have increased to accurately reflect the amount of additional work required to be undertaken for such consignments.

  • Formal verification / movement control notices = £94.74
  • Non-compliant IUU consignments = £94.74


Where a CHED-D is submitted for a product covered by GM and other high risk product controls e.g. rice noodles for aluminium, only one document check charge will apply.

 Documentary Check (CHED-D)£54.86  
 Identity check, Physical check and taking Sample

£74.68 (processed products)

£101.09 (bulk rice)

 Analyst fee (cost dependent upon lab and charged at cost)

Full Sample raw material (cost dependent upon lab and charged at cost)



Non-compliant consignment



Certificate verification

£45.72 – if the pre-notification is created on PHILIS DES

£60.96 – if the pre-notification is not created on PHILIS DES

Issuing a Regulation 7 notice under the Organic Products Regulations 2009




 The charges are calculated based on the Gross Tonnage of the vessel.  The current charges are:-

 Gross Tonnage Charge 
 Up to 1,000£101.60
 1,001 – 3,000£137.16
 3,001 – 10,000£208.28
 10,001 – 20,000£269.24
 20,001 – 30,000£345.44
 Over 30,000£406.40

With the exception of: 
Vessels with the capacity to carry between 50 and 1000 persons = £406.40 
Vessels with the capacity to carry more than 1000 persons = £690.88   
Extension of existing Ship Sanitation Certificate = £71.12   
Vessel inspection following notification from another Competent Authority of conditions on board requiring further investigation = £71.12


Standard Drinking Water Parameters – drinking water sampling for Coliforms, E.coli, and Enterococci are carried out on request

Analytical testing using the standard drinking water parameters is charged at £89.41 for the first sample and £44.70 for any additional sample taken at the same time. (It is recommended that 3 samples are taken at different points in the vessels fresh water distribution system – this would be £178.82)

Legionella – testing for Legionella can be carried out on request.

The rate for sampling and analysis is £125.22 for the first sample and £78.47 for any additional samples taken at the same time.

Please note: A single sample can only provide information as to the presence of legionella at an individual point on the ships water system. Therefore due to the nature of this organism and the associated risk one sample cannot provide assurances as to the legionella status of the vessels water distribution systems.

A survey consisting of numerous samples taking into account the vessel size, nature and layout of the water distribution systems would be needed to give an indication of a vessel’s overall legionella status. 

Further advice and information can be provided on this if required.


In addition to the charge that port health makes the Port of Felixstowe may also make other charges to produce your container for examination and for storing goods. Click here for a list of Port of Felixstowe charges.

Hourly rate charge:  £80

Please be aware we charge a fee of £5 for postage of any document returns (where no courier is used).